Robinhood Applicant Privacy Policies

Last Updated: January 10, 2023

1. Purpose. Robinhood Markets, Inc. and its affiliates (collectively, “Robinhood”) value and respect the privacy of its applicants. This policy applies to the processing of personal information by Robinhood relating to any individual that applies to work for Robinhood and who is located in the United States (“applicants”). This policy describes the privacy practices of Robinhood in connection with the personal information collected about its applicants.

2. Types of Personal Information Collected. Robinhood may collect the following categories of personal information about applicants during the recruitment process:

Identifiers, such as name and contact information (including phone number, email and physical address) and government-issued identification numbers;
Professional or employment-related information and education information submitted in connection with an application to work for Robinhood (such as employment history, work experience, qualifications, references, referees, professional and academic history);
Background report information, including education history and history of residential addresses and record of previous criminal offenses prior to extending an offer;
Visual information, such as photographs or video obtained through CCTV cameras when arriving for on-site interviews;
Work permit data, including work visa or other information related to work eligibility;
Financial information (such as banking information) where we need to provide you with reimbursement during the recruitment process;
Inferences drawn related to potential work performance, including abilities and aptitudes drawn from the applicant screening process;
Online information such as analytics as described in the Information We Collect and How We Collect It and Third-Party Tracking an and Online Advertising sections of our Privacy Policy;
Demographic information that applicants may choose to provide, including gender or gender identity, race, ethnicity, disability status, veteran status, or sexual orientation, and;
Other information that applicants may choose to share with us as part of the application process.

Robinhood collects the majority of the above information directly from applicants but may also collect information from other sources. For instance, during the recruitment process, Robinhood may request information from applicants in order to review references and carry out screening and vetting processes using third-party providers. Robinhood also generates some information, such as inferences raised about the applicant’s prospects for employment. Information may also be collected from references, employment agencies and recruiters, social media job sites such as LinkedIn, and publicly available information. To support its commitment to diversity, Robinhood may share candidate information with its third party providers to identify or infer characteristics for purposes of evaluating our ability to attract and recruit candidates from underrepresented backgrounds.

Further, Robinhood may share personal information that it collects with its authorized third party providers for uses described in this policy.

3. How We Use Personal Information Collected. Robinhood uses personal information for the following lawful purposes:

To identify applicants and evaluate skills, qualifications and interests for suitability with Robinhood opportunities;
To communicate with applicants about Robinhood opportunities;
To verify information collected during the application process;
To facilitate, evaluate and improve our hiring and recruitment processes, and to support diversity efforts;
To comply with legal and regulatory obligations, including government reporting and requests;
To protect the security, rights and property of Robinhood, our customers, applicants, personnel and other individuals, as allowed by applicable law.

4. Disclosure of Personal Data - Robinhood shares personal data about its applicants as follows:

with its affiliates and subsidiaries in facilitating planning and resource allocation, policy development, financial reporting and similar legitimate business interests of the Robinhood family of companies;
with companies that perform services to Robinhood or to applicants, including recruitment agencies, payment service providers, and pre-screening check providers;
as part of, or during negotiations of, any merger or sale of Robinhood assets;
with regulatory authorities or other third parties where Robinhood believes disclosure is required by applicable law and in response to lawful requests by public authorities, including to meet national security or law enforcement requirements;
with law enforcement authorities as necessary to protect Robinhood’s corporate assets from theft, fraud or damage.

5. How We Protect Personal Information. We take reasonable steps to protect personal information in accordance with applicable laws.

6. Your Privacy Rights. Subject to applicable laws, you may have certain rights related to your personal information as described in more detail below. To exercise any of these rights, please fill out this form.

Right to erasure: You can access the personal information we store about you, including details of why we are processing it;
Right to correct: You have a right to correct personal information about you that is inaccurate, incomplete, or outdated;
Right to delete: In certain situations, you can ask that we delete your personal information (where we have no applicable legal requirement to retain and where data is no longer necessary for the purposes for which it was collected);
In certain situations, you may also have the right to object to or restrict the use of your personal information, or export your personal information to another company.

If you make a request to exercise the rights referenced above, we will require you to provide certain information for identity verification purposes. You may authorize an agent to make a request to us on your behalf and we will verify the identity of your agent or authorized legal representative by either seeking confirmation from you or documents that establish the agent’s authorization to act on your behalf.

If you wish to exercise these rights, please fill out this form or contact us at privacy@robinbood.com.

7. Contact Details. Applicants may contact Robinhood with questions relating to this policy at privacy@robinbood.com.

Last Updated: June 10, 2024

1. Purpose. This applicant privacy policy (“Applicant Privacy Policy”) describes how Robinhood Markets, Inc. and its affiliates (collectively, “Robinhood”, “we” or “us”) collect, use, and disclose personal information of data subjects in connection with their application for a job with Robinhood (“Applicant”, “you”, or “your”), whether you share your personal information with us on www.robinhood.com (“Website”), in communications with us, or by other means in connection with your job application.

2. Scope. This Applicant Privacy Policy applies to Applicants located in Canada or in connection with their job application with a Robinhood entity or affiliate in Canada.

3. Important notice for minors. We do not knowingly collect, use, or disclose personal information of individuals under the age of 14. If you are under the age of 14, or do not understand or agree with this Applicant Privacy Policy, please do not share or disclose any of your personal information with us (i.e., any information that could allow you to be personally identified, either directly or indirectly). By sharing any of your personal information with us, whether via our Website or by any other means, you consent to the contents of this Applicant Privacy Policy.

4. Types of personal information we collect from you. We may collect the following types of personal information from you in connection with your application for a job with Robinhood:

Identifiers, such as your first and last name, contact information (including phone number, email address and home address), residency and location information, and any identifiers you volunteer in your application materials, including in your CV, cover letter, references, job preferences, or as you otherwise volunteer on your public social media accounts, such as on LinkedIn or Facebook;

Work and education background information, including employment and education histories, completed trainings, language competencies, salary information, information about other roles applied to, and any other information that you volunteer in connection with an application to work for Robinhood or when you communicate with Robinhood for an inquiry;

Job application information, including references and referee contact information, assessments, test results, information gathered from interviews, including, as applicable, video and telephone interviews, details about how you heard about an opening, your willingness to relocate, job preferences, or any other personal information that you may volunteer to us in a job application or communication to Robinhood;

Visual information, such as photographs or video obtained through CCTV cameras when you enter Robinhood premises or are taken to events or otherwise in interviews for a job;

Work permit information, including work visa or other information related to work eligibility, provided that such information or documents are required under applicable laws;

Inferences drawn from application materials relating to a job, such as abilities and aptitudes;

Information we receive about you from third parties, such as recruitment firms, employee referrals, and pre-employment screening service providers; and

Information collected when you interact with our Website, including information derived from our use of cookies on the website, such as information about your IP address, location, device settings, log information, time of usage, browser information, operating system, username and account-related information, communication preferences, or any other information you may volunteer when you interact with us online and on our Website.

We may also collect, use, and disclose the following sensitive types of personal information:

Health information, including information about medical conditions, accommodation needs, illness records, if we may need to accommodate you for a specific job;

Personal information revealing racial or ethnic origin information as needed to comply with legal obligations and internal policies relating to diversity and anti-discrimination;

Disability information as needed to comply with legal obligations (if disclosed voluntarily by you);

Records of criminal convictions and offences committed by Applicants (provided that a criminal background check is mandatory given the role or function being applied to;

We may also collect personal information from third parties. For example, during our recruitment process, we may request references from third parties as may be permitted by law (such as your former employers, colleagues or managers) and carry out screening and vetting processes using third-party sources. We may also collect personal information from recruitment agencies if you are applying through one. Robinhood also receives information from its own personnel (for example, in respect of performance reviews or in the course of conducting a disciplinary investigation). From time to time, Robinhood may receive personal information about you from other third parties (for example, customers, business partners or regulatory bodies), medical reports from external professionals, tax authorities, or benefit providers, if and to the extent permitted by applicable laws.

5. How we use or process your personal information. To the extent permitted by law, we may use or process your personal information for the following purposes:

6. How we disclose or transfer your personal information. To the extent permitted by law, we may disclose or transfer your personal information in the following manners:

with our affiliates or group companies for their independent purpose in facilitating planning and resource allocation between companies, policy development, financial reporting and similar legitimate business interests of our affiliates or group of companies;

with companies that supply or perform services for Robinhood or its personnel, including employee benefits providers, recruitment agencies, payment service providers, workforce management providers, and background check providers of Robinhood;

as part of, or during negotiations of, any merger or sale of company assets;

with regulatory authorities or other third parties, inside or outside of Canada, where Robinhood believes disclosure is required by applicable law and in response to lawful requests by public authorities, including to meet national security or law enforcement requirements;

with law enforcement authorities and external legal counsel as necessary to protect Robinhood’s corporate assets from theft, fraud or damage

with other third parties for their own purposes with your consent.

We require third parties to respect the security of your personal information and to treat it in accordance with the law. All our service providers, our affiliates and our group companies are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our service providers to use your personal information for their own purposes.

Personal Information collected from you may be transferred or disclosed outside of the province or territory in which it was collected, including to service providers outside of Canada. In particular, your personal information may be transferred to service providers in the following countries: United States and the United Kingdom.

7. Information about criminal convictions. Where authorized by applicable law, and reasonably required for a certain position with us, we may either use a service provider to carry out checks of any criminal convictions (or select criminal convictions, depending on the case) as part of performing background checks on Applicants. We may also ask you to make a confirmatory statement in that regard or to provide official certificates obtained from public authorities. As a regulated company, this information enables us to make decisions about recruitment and to execute the purposes for collecting, using, and disclosing your personal information pursuant to this Applicant Privacy Policy. In cases where using service providers is allowed, and we decide to engage a service provider to carry out such checks, our service provider will always ask for your consent to these checks being carried out on our behalf.

8. Automated decision-making. We do not carry out any automated decision-making about you.

9. Your rights. Under certain circumstances, by law, you have the right to:

Request access to personal information we hold about you;

Request correction of the personal information that we hold about you. This enables you to correct inaccurate or incomplete information we hold about you;

Request a withdraw of your consent to personal information we process from you;

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you;

Request the transfer of your personal information to another party in a structured, commonly used and machine-readable format.

10. Retention of personal information. We will only retain your personal information for as long as is necessary to fulfil the purpose of collection or as required under applicable laws.

11. Cookies. Our Website uses and allows third party cookies (session and persistent), pixels/tags, and other Website interface tracking technologies (collectively, “Cookies“) that collect and store certain information about you. Some of these Cookies are necessary to provide, secure, and maintain the Website, while others are used to provide you with a better user experience, such as:

to allow you to use the Website and to personalize the Website by remembering information about your activities on the Website;

to perform website analytics, to understand how our Website is used, to improve the user experience and quality of the Website; and

to provide you career opportunities tailored to your interest.

Please review your Internet browser settings, typically under the sections “Help” or “Internet Options,” to exercise choices you have regarding Cookies. If you disable or delete certain Cookies in your Internet browser settings, certain features of the Website you visit may not be available or operate correctly.

12. Third-Party Sites. Our Website may contain links to other sites. We are not responsible for the privacy practices of third parties that do not supply or provide services to us. You should review the privacy policies of any such third parties before sharing any of your personal information.

13. Contact Details. You may contact us with questions about this policy or how we handle your personal information by completing this form or by contacting our Data Privacy Office by email using the following email address: privacy@robinhood.com. You may also contact us with questions via postal mail to Robinhood at 85 Willow Rd, Menlo Park, CA 94025. You have the right to make a complaint at any time to the relevant supervisory authority with respect to data protection.

15. Changes to this Applicant Privacy Policy. We may update this Applicant Privacy Policy from time to time to take into consideration changes in legislation, regulatory guidance, or business practices. If we update this Applicant Privacy Policy, we will post the latest version on our Website.

Last updated: September 1, 2023

1. Purpose. Robinhood Markets, Robinhood U.K. Ltd, and Robinhood Europe, UAB, legal entity code 306377915, registered at Mėsinių str. 5, Vilnius, the Republic of Lithuania (collectively, “Robinhood”) value and respect the privacy of their applicants. This policy describes the privacy practices of Robinhood in connection with the personal data collected about its applicants.

Any personal data Robinhood gathers, uses, or shares about applicants is processed in accordance with the Regulation (EU) 2016/679 of the European Parliament, the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR“), Law on legal protection of personal data of the Republic of Lithuania and other applicable legal acts.

2. Scope. This policy applies to the processing of personal data by Robinhood relating to any individual that applies to work for Robinhood and who is located in the United Kingdom or a Member State of the European Union (“applicants” or “you”).

3. Collection of Personal Data. depending on the job position, Robinhood collects various types of personal data. The following are the main categories of personal data about applicants:

Personal identification data: name, surname, date of birth (age) and government-issued identification number;
Contact information: phone number, email and physical address;
Information on qualification and experience: professional or employment-related information and education information submitted in connection with an application to work for Robinhood (such as employment history, work experience, qualifications, education history);
Recommendations, employers' feedback – referees’ contact details, references, content of the feedback or recommendation;
Records of criminal convictions and offenses (only if such personal data is necessary to verify whether the person fulfils the requirements for the performance of job functions or the requirements for a position as laid down by the legal acts) and processed prior to extending an offer;
Visual information: photographs in your curriculum vitae (CV), or video obtained through CCTV cameras when arriving for on-site interviews;
Financial information: banking information, where we need to provide you with reimbursement during the recruitment process;
Work permit data: work visa or other information related to work eligibility;
Evaluation information: summary of your job interview, comments, tests, tasks performed, and the results of any of the aforementioned evaluations (if carried out), inferences drawn related to potential work performance, including abilities and aptitudes;
Personal data revealing racial or ethnic origin information, where permitted by local law needed to comply with legal obligations and internal policies relating to diversity and anti-discrimination; and
Disability information, only if such personal data is necessary to verify the applicant's ability to perform certain job functions and/or if the applicant chooses to provide such information.

Robinhood collects the majority of the above information directly from applicants, but may also collect information from other sources. For instance, during the recruitment process, Robinhood may request references from third parties (such as applicants’ former employers, colleagues or managers). We may also collect applicants’ personal data from recruitment agencies if they are applying through one. Robinhood also generates some information from its applicants, such as inferences raised about the applicant’s prospects for employment and notes made during an interview with an applicant. Additionally, personal data may be collected indirectly (for example, building and location access control and CCTV footage may be obtained when applicants visit our offices), if and to the extent permitted by applicable laws.

Robinhood may contact an applicant’s former employer(s) in order to collect information relating to an applicant’s qualification, professional abilities, and expertise. If Robinhood wants to contact an applicant’s current employer regarding the aforementioned matter, it could act so only with the written confirmation of the applicant.

Robinhood does not process any special categories of personal data from applicants except in cases where it is necessary to comply with local law, to verify that the person complies with the legal requirements for the performance of duties or work (e.g., Records of criminal convictions and offenses) or to verify if an applicant is able to perform certain job functions (e.g., Disability information).

4. Purposes for Processing. the table below sets out the purposes of processing your personal data, the legal bases, and the category of processed personal data:

If you provide Robinhood with other persons’ details, you should inform these persons and introduce them to the provisions of this policy.

If you do not provide Robinhood with the personal data necessary for recruitment (selection) purposes or later for the conclusion and / or execution of a contract, Robinhood will not be able to consider your candidacy for the respective position, to conclude a contract with you, or perform other related functions.

5. Disclosure of Personal Data. Robinhood shares personal data about its applicants as follows:

with its affiliates and subsidiaries in facilitating planning and resource allocation, policy development, financial reporting, and similar legitimate business interests of the Robinhood family of companies;
with companies that perform services to Robinhood or to applicants, including recruitment agencies, payment service providers, and pre-screening check providers (e.g., Checkr to verify the authenticity of applicant’s documents relating to his identity, education, and work experience, as well as to check the applicant’s records of criminal convictions and offenses to verify if he/she fulfils the requirements laid down by laws);
as part of, or during negotiations of, any merger or sale of Robinhood assets;
with regulatory authorities or other third parties where Robinhood believes disclosure is required by applicable law and in response to lawful requests by public authorities, including to meet national security or law enforcement requirements;
with law enforcement authorities as necessary to protect Robinhood’s corporate assets from theft, fraud or damage; and
the State Social Insurance Fund Board, law enforcement agencies, other registers, and state authorities, if applicable.

6. Data Subject Rights. Subject to certain limitations and exceptions, applicants have a number of legal rights regarding Robinhood’s processing of personal data that relates to them, as further described below.

A right of access: applicants have the right to request access to, or a copy of, the personal data Robinhood processes about them (subject to some limited exceptions which may mean we may not be able to provide the applicant with all the personal data that we process).
A right of rectification: applicants have the right to request that Robinhood correct or supplement inaccurate or incomplete personal data it processes about them.
A right of erasure: applicants have the right to request that Robinhood delete personal data in certain contexts (such as where the data is no longer necessary in relation to the purposes for which it was collected).
A right to restriction of processing: applicants have the right to request that Robinhood restrict processing of personal data in certain cases (such as if Robinhood no longer needs to process the data for its purposes, but the data subject requires the data for legal claims), so that Robinhood can store such data, but not further process it.
A right to data portability: in certain cases (such as where processing is based on performance of contract and is undertaken with automated means), applicants have the right to request personal data they have provided to Robinhood to be delivered to them in a structured, commonly used, and machine-readable format, so that the they can transmit such data to another controller without hindrance from Robinhood.
A right to object to processing: applicants have the right to request that Robinhood stop processing personal data in certain contexts (such as if objecting to a specific processing activity undertaken in Robinhood’s legitimate interests unless Robinhood has compelling legitimate grounds for the processing that override the applicant’s concerns).
A right to revoke consent: When processing is based on consent, applicants have the right to revoke such consent at any time.
The right to file a complaint: applicants have the right to file a complaint regarding Robinhood’s data protection practices with the relevant supervisory authority. If you are in the UK, please see the ICO contact information at: https://ico.org.uk/global/contact-us/. If you are in the EEA, please see this directory: https://edpb.europa.eu/about-edpb/board/members_en.

In the limited circumstances where we rely on your consent to use your information, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent you may contact Robinhood via the e-mail address provided in paragraph 9 of this policy.

Robinhood shall make all possible efforts to exercise your rights and to answer any questions you may have regarding the information contained in the policy. You may submit a request for the exercise of your rights via the e-mail address provided in paragraph 9 of this policy.

In order to exercise his/her rights, the applicant must be successfully identified by Robinhood; therefore, Robinhood may ask you to provide proof of your identity or use other legitimate means of identification.

Robinhood will respond to your request no later than 1 (one) month from the date of receipt of the request. In exceptional cases, where additional time is required, Robinhood will notify you and will have the right to extend the deadline for examination of your request for 2 (two) more months.

Robinhood may refuse to comply with your request only on reasonable grounds if the circumstances specified in the GDPR and other applicable laws have been established by informing you in writing. The answer shall be provided to you via email, unless you will indicate another preferred form.

7. Retention of Personal Data. Robinhood will erase or render anonymous personal data when the processing is no longer necessary, and applicable law no longer requires Robinhood to retain it.

If your application for a job position is not successful, then the personal data that you have provided will be stored until the end of the recruitment process and as further informed by applicable law.

If you are not invited to work for Robinhood this time, with your consent, we would like to store your application documents and the personal data provided in them for evaluation during other recruitment processes, when looking for a similarly qualified employee.

If you agree, Robinhood will process the personal data provided in your application documents relating to qualifications, abilities and professional skills, as well as the contact details needed to contact you. We will store the submitted data for the above purpose for 1 (one) year from the date of giving this consent, unless you request its deletion earlier.

If you have been selected by Robinhood as suitable for a position, the information you provided for the recruitment purposes will be further processed by Robinhood for internal administration purposes on the basis of the concluded employment contract.

Robinhood may in some cases store your personal data longer:

if necessary, to enable Robinhood to defend itself against claims and exercise its rights to issue claims or lawsuits;
there are reasonable suspicions of illegal activity;
personal data is necessary for proper resolution of a dispute or complaint;
your request for access to your personal data is received;
on other grounds provided for in the legislation.

8. Cross-Border Transfer of Personal Data. Robinhood transfers personal data originating from the UK and EEA to the United States and other countries, which may not provide equivalent levels of data protection as the originating jurisdiction. Any transfer of this data to a country which the UK or the European Commission (as applicable) does not recognize as having an adequate level of protection will be conducted pursuant to the standard contractual clauses entered into by the Robinhood group, a copy of which may be made available upon request.

9. Contact Details. applicants may contact Robinhood UK (which serves as the representative of other Robinhood affiliates) with questions or complaints at privacy@robinhood.com. If you wish to exercise your data subject rights, please fill out this form.

10. Data Controller. Robinhood is the controller of your personal data.

11. Policy updates. this policy may be changed, amended, or renewed at any time. If Robinhood makes substantial changes to this policy, you will be informed.

Personal identification data;
Contact information;
Information on qualification and experience;
Recommendations, employers’ feedback;
Evaluation information;
Work permit data (to assess the legal basis for working and staying in UK/EEA and to assist in obtaining such basis if the applicant does not have it (if the applicant is a foreigner));
Visual information (photographs in applicant’s curriculum vitae (CV) if provided);
Records of criminal convictions and offenses (only if such personal data is necessary to comply with local law or to verify whether the applicant fulfils the requirements as laid down by the laws);
Disability information (if it affects the ability to perform job functions and the applicant provides this information voluntarily);
Other provided information.

Personal identification data;
Contact information;
Visual information (photographs in applicant’s curriculum vitae (CV) if provided);
Information on qualification and experience;
Recommendations, employers’ feedback;
Evaluation information;
Work permit data (to assess the legal basis for working and staying in UK/EEA and to assist in obtaining such basis if the applicant does not have it (if the applicant is a foreigner));
Records of criminal convictions and offenses (only if such personal data is necessary to comply with local law or to verify whether the applicant fulfils the requirements as laid down by the laws);
Disability information (if it affects the ability to perform job functions and the applicant provides this information voluntarily);
Other provided information.

Robinhood - US Applicant Privacy Policy

Robinhood - Canada Applicant Privacy Policy

Robinhood - UK and EU Applicant Privacy Policy